Rules & Regulation

RULES & REGULATION

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General

1. The Galleries of the Academy of Fine Arts, Kolkata can be booked by Artist/Group of Artists (Not exceeding seven artists in group) Diplomatic/Missions/ Galleries/ Commercial / Institutions (Govt. or non-Govt.) by obtaining the prospectus along with the Application Form. The cost of the prospectus along with the Application Form is Rs 200.00, however applicants desirous of obtaining it through post/ courier should include Rs.100.00 towards charges. 2. Galleries shall be booked on a weekly basis (i.e. seven days). The Managing Committee may consider an extension of the time of the exhibition with valid reasons in the interest of promoting art as per the objective of the Academy. 3. Allotment letters shall be issued at least 90 days in advance of the scheduled date of their respective exhibitions. 4. All requests for booking of galleries must be made through prescribed Application Form of the Academy of fine Arts. No reservation can be made on verbal requests. 5. Applicants must fill up the application form with bio-data and paste a recent self-photograph (passport size) for solo show. For group shows bio data of all participating artists with recent passport size photograph should be attached. It is mandatory to mention the last exhibition held in the Academy. 6. Applicants should enclose CD/DVD of their recent artworks, for a solo show it should contain a minimum of 5 recent artworks, bio data and a self-photo. For Group shows four artworks, bio data of each artist with self-photograph is required. Failure to submit a complete Application Form with CD/DVD and biodata is liable to be cancelled. Please note that the CD/DVD will not be returned. 7. More than one Application for either ‘solo’ or ‘Group’ show shall be cancelled. For Solo or Group exhibitions the Gallery cannot be allocated for consecutive years. 8. Each Gallery allotee shall be provided with a display board at the main entrance to display a poster of 20”x25” size on that. 8. The commercial rate shall be applicable for private art school, college, institutions (Govt. or non-Govt.), diplomatic missions, etc. Non-Commercial applicants may subject N. G. O. certificate for non-commercial use of a Gallery.

Important

Booking for the year 2024
(January till December)
Will be accepted between
1st to 31st August 2023.All Gallery allotment depends on the discretion of the Managing Committee in all respects.

Payment

11. On receipt of the allotment letter, amount mentioned (including charges for the gallery with security deposit) must be made within the specified date mentioned in the letter. In case payment is not received within the specified date, the allotment made shall be cancelled. Payment in Favour of “Academy of Fine Arts” is to be deposited in our Account with Bank of India, Jawaharlal Nehru Road Branch, Kolkata-700016. A/C No. 402620100000886, IFSC: BKID0004026 and forward a scanned copy / photograph of the bank receipt to the office.

Security Deposit

12. A refundable Security Deposit of Rs. 5000/- in the Commercial category and Rs. 3000/- for Group & Solo shows, must be paid in advance along with the gallery booking charges. The refund of the security deposit should be claimed by the applicant within a month of the completion of the exhibition. Unclaimed deposits will lapse to the Academy after a year and be treated as a donation. Cost of damage or loss will be recovered from the Security Deposit of the applicant or demanded from the applicant.

Display

13. All exhibits such as Paintings, Drawings, Photographs and Graphics or Prints should be suitably framed and displayed on the walls of the Exhibition Galleries. No nailing on the wall or hanging from the ceiling will be allowed. The Management of the Academy reserves the right to cancel an exhibition, even after its inauguration, for failure to comply with this rule. No Refund (except Caution Money) will be admissible to the Artist/ Organization. Use or display of articles, products or publicity material such as banners, CD, Books product of commercial use etc. will be treated as a ‘Commercial Exhibition’ and the accommodation charges will be levied accordingly.

Galleries

15. Display or installation of objectionable exhibits in any Gallery, if found violating the ethics of the Academy, will not be permitted and may force the management of the Academy to cancel the exhibition. No refund (except caution oney) will be even admissible to the Artists/ Organisation. The management, at its sole discretion, may consider against any further allotment of gallery in future to the artists / organization.

Note

Applicants are requested to read the Rules & Regulations carefully before submitting the Application Form.
16. Display of hoarding, banners or posters on any other publicity material of any Commercial Organization inside the galleries or the Academy’s premises will invite a charge of Rs 5000/- per banner/ poster / hoarding for exhibitions other than commercial.
17. Use of Alpona by chalk/ paint/ any other kind of material on the floor and walls of the Galleries is prohibited.
18. Use of cellotape or any type of glue on the Walls/ Floors/ Wooden/ Stands/ Pedestals of the Exhibition Galleries are strictly prohibited. Any violation will invite a penalty of Rs 2000/-from the applicant.
19. Applicants who are allotted in the Central Gallery are requested to complete their “Opening” program by 06:00 PM sharp as that Gallery is adjacent to the Auditorium where the theatre is held.
20. No Food or Beverage will be allowed to be served inside the galleries except drinking water. Use of plastic disposal cups is prohibited for environmental reasons.
21. Smoking of Tobacco or use of Narcotic Drugs inside the galleries is strictly prohibited.
22. Consumption of Alcohol inside the premises of the Academy is strictly prohibited.
23. The allottees for Exhibition Galleries shall use its furniture, fittings accessories, equipment and articles with utmost care and caution. They are requested to desist from dirtying the walls with shoe marks etc. or cause any damage to the furniture and electrical fittings etc. The allotees will be liable to pay in full cost for any damage caused either willfully or accidentally.
24. If an allotee be compelled to close his / her exhibition due to an electrical power breakdown / riot / strike / bandh or an act of nature such as flooding days, if any, will have to be borne by the Artist(s). No further extension of exhibition dates or refund of accommodation charges are admissible.
25. Exhibition Galleries will remain open for visitors every day (except National/ Festival Holidays/ Durga Puja / Lakshmi Puja / Kali puja) from 3p.m. to 8p.m. including Sundays. However, galleries booked for commercial exhibitions shall be open to visitors from 12 noon to 8 p.m.
26. On the day of the inauguration of an Art Exhibition, the Gallery will be made available to the applicants at 11.00 a.m. for making necessary arrangements for display of the exhibits and must be completed by 3 p.m. i.e., before visitors commence entering the galleries.
27. On the last day of the exhibition, all exhibits must be removed from the Gallery by 9 p.m.
28. Parking space will be available for the Gallery allottees and to be obtained from the office against money receipt subject to availability of the space.

AMENDMENTS

29. In case any change in the subject matter of the exhibition is required or any additions / alterations in names or artists from those submitted to the management of the Academy, must be intimated at least one month before commencement of the exhibition, in writing. The bio-data and CD/DVD of recent works of the additional artists must also be submitted along with the applicant's letter for requesting change / addition. The decision of the management is the final. Noncompliance may lead to cancellation of the Exhibition by the Academy and no refunds will be admissible.
30. The Management of the Academy reserves the right to revise tariff and to cancel / reschedule allotment dates and galleries, only if inescapable. In such cases the applicant will be duly informed about iterate dates / gallery. If for any reason, the rescheduled date / amended gallery is not suitable to the artist(s)/ exhibitors, the Academy needs to be informed at least forty-eight hours after receiving the allotment letter.
31. The Academy's galleries are to be utilized only for displays of visual Arts. Performing Arts, in the exhibition galleries, is NOT permissible.

ENTITLEMENTS

32. Exhibitors who have paid their reservation Charges and Security Deposit in full are entitled to the following at the Academy. (a) Use of allotted gallery for exhibiting his / her / their Art Works for the specified period. (b) Use of electrical energy through lights and lanes already fitted in the Gallery for the period of allotment of the Gallery. Any additional electricity consumed by way of additional lights / fans etc. will have to be paid for (if provided). (c) Pedestal stands for placing sculptures available, four chairs and one table for each gallery will be provided by the Academy. (d) Cleanliness of the exhibition galleries. (e) No food or Beverages are allowed inside the Gallery.
33. For Slide / Film shows etc..... should there be any additional requirements for light points, electrical energy etc. the management must be informed at least one week in advance, in writing, of the specific items required. A flat rate of Rs. 500/- per day will be charged for the additional electricity consumed.
34. Video Photography inside the Exhibition Galleries must have prior sanction from the management of the Academy unless the same is being done by the members of the Electronic Media / TV Channels. Artists wishing to carry out video photography for personal use will be charged at a flat rate of Rs. 500/- per day. The video photograph must be organized by the exhibitors.
35. Video Photography inside the Exhibition Galleries must have the prior sanction of the management of the Academy unless the same is being done by the members of the Electronic Media / TV Channels. Artists wishing to carry out video photography for personal use will be charged at flat rate of Rs. 500/- per day. The video photograph has to be organized by the exhibitors.

LIABILITY

35. All information related to allotment of galleries will be dispatched by ordinary post only in exceptional. Circumstances it will be dispatched by courier. The Academy will not be held responsible for postal irregularities, delays or losses, if any.

MANDATORY REQUIREMENTS

36. All Commercial Exhibitions (where sale of exhibits such as paintings, sculptures, photography, books, textiles, music cassettes etc. are envisaged) require clearance from the commercial Tax Office. Central Section (W.B) 14, Beliaghata Road, Kolkata-700015.

CANCELLATION

37. If the booking of a Gallery is cancelled at least 60 days in advance from scheduled date of allotment in writing, the Academy will refund 50% of the basic charges and the entire Security Deposit to the applicant. 39. For cancellations of booking of galleries, made in writing, less than 60 days but more than 30 days in advance of scheduled date of allotment of gallery, the academy shall refund 25% of basic charges and the entire caution money to the applicant. 40. For cancellation of bookings, made in writing, less than 30days before scheduled date of allotment of gallery, the Academy shall refund only the Security Deposit.

ALLOTMENT OF GALLERIES / DATES

38. In view of the increasing demand for the exhibition galleries of the Academy. It may not always be possible for the Management to allot galleries and dates strictly as per the choice of the applicants. The Management therefore reserves the right to allot galleries and dates depending upon their availability.

ACCEPTANCE OF RULES / REGULATIONS

39. Submission of application from by applicants will be treated as acceptance of the Rules and Regulations stipulated above.